Project Management for Designers

One of the less used but nonetheless priceless functions within the Allworkedup system is the export function. This allows you to takeaway a project snapshot at anytime, including all uploaded designs and project files, aswell as comments neatly arranged as a spreadsheet. If you have a face to face meeting with a client where you can’t get online this could be realy useful.

When you click export, all the files and comments are quite simply packaged up into a zip file for you to download. You can do this at any time during the project – which makes project archiving simple and easy. This function allows you to easily export a project, archive it locally and delete the live project on Allworkedup. Remember  – you get 14 days to restore deleted projects – so there’s no need to fret.

We thought it might be useful to give you some pointers when starting out with your Allworkedup subscription so we’ve devised a number of  blog posts which will be published over a number of weeks to document some of the most important steps in using the system successfully. The first will be entitled ‘Setting up account managers’ and will be published tomorrow.

Although the prototype included a form of archiving it really needed to be looked at. The process now gives the project member the control to, at any point, grab an archive of the project. This includes all designs, project files and the comment feed (as a .csv file). The resultant download is a neatly packed ZIP with simply labeled folders and of course the feed spreadsheet.

The benefits to providing archiving like this are that you can take a record of the project to a face to face meeting where you are unlikely to have internet access or archive a project prior to deletion for your records (if it’s finished). I’m sure there are more uses out there – but these seemed to be the main ones.

Archive away!

With the release of version 2 comes user management at project level. You can now mange project members project by project. This replaces the user specific permissions from the prototype (version 1) and provides much more flexible management of projects. By default users are simply members with the exception of designers who inherit this permission from their profile (this seemed sensible).